Finding and printing the Attendance QR code on Vome

Where do I find the Attendance QR code, and do I need to print it?

Info
Plan required: the Attendance QR code is a Pro feature.

Overview

There is one Attendance QR code for your entire organization. It covers every opportunity and every shift, so you download it once, print it as often as you like, and never think about it again.

It is a one-time job that people tend to leave until the morning of an event, which is the one time it cannot be tested.

1. Where do I download it?

  1. Go to Schedule in the left-hand navigation.
  2. Click Actions at the top right.
  3. Click Download Attendance QR Code.

The same action is available from your Dashboard, so you can grab it from either place.

2. Do I need to print it?

You decide. It works either way.

  • Printed. Put it up where people arrive. Print as many copies as you like, for as many entrances as you have.
  • On a screen. Display it digitally, including on a device at your check-in table.

Because one code covers everything, there is no per-shift or per-opportunity printing to keep on top of. The code you print today still works next year.

3. Who can actually scan it?

Fewer people than you might expect, and this is the part worth reading twice. To scan the code somebody must:

  • Be a Vome User, so an offline profile cannot use it
  • Have the mobile app, since the code cannot be scanned from a browser
  • Be reserved for a shift, and
  • Be scanning on the day of that shift

If any of those four is not true, the scan will not check them in. That is correct behaviour rather than a fault, and it is why testing the code the day before never works.

4. What if somebody cannot scan?

You have three fallbacks, in rough order of convenience:

  • Share the ID number. The printout carries an ID number, and entering it in the app checks somebody in and out without scanning anything. Useful when a camera will not cooperate.
  • Use a kiosk. An Attendance Kiosk runs on a device you supply and works for anyone who turns up, including people with no Vome account at all. This is the fallback that never excludes anybody.
  • Do it yourself. You can always check somebody in or out manually from the Schedule, on the web or in the app.

5. How does this relate to tap to check in?

They are alternatives, not additions. From the app there is one method at a time.

If you turn on the setting that lets people tap to check in and out from the app without scanning, that replaces the QR code rather than adding to it. Turning it on is the setting that removes the scan requirement, so decide which of the two you want rather than expecting both.

6. And proximity validation?

That one is a condition layered on whichever method you chose, not a third method.

With proximity validation on, the app checks that the person is within a set radius of the shift location. Paired with scanning it also confirms they are on site. Paired with tapping it is the only thing confirming that at all, because a tap with no proximity check can be done from home.

Summary

  • One Attendance QR code covers your whole organization, on every opportunity and shift.
  • Download it from Schedule, Actions, Download Attendance QR Code, or from your Dashboard.
  • Print it as often as you like, or show it on a screen.
  • Only a Vome User with the app, reserved for a shift, scanning on the day of that shift, can use it.
  • Fallbacks are the printed ID number, a kiosk, or checking people in yourself.
  • Tap to check in replaces scanning. Proximity validation is a condition on top of either.

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