What are the differences between Data Filters and View Filters in Reports?

What are the differences between Data Filters and View Filters in Reports?

Understanding the Difference Between "Data Filters" and "View Filters" in Reports

In the Reports module of Vome Volunteer, there are two types of filters you can apply when generating and reviewing reports: Data Filters and View Filters. Understanding the difference between them ensures you get the right insights from your reports.

1. Data Filters (Applied Before Running the Report)

Purpose: Data filters determine which profiles and quantitative data are included in the report before it is generated.

How It Works:

  • When you set data filters and then run the report, the system filters the profiles and quantitative data based on the selected criteria.
  • Example: In the Shifts & Hours by Profile report, if you filter by date range and Opportunity title, the report will only include profiles that:
    • Had reserved shifts or logged hours within the selected date range
    • Participated in the specific opportunity chosen
  • The quantitative data (e.g., total shifts and hours logged) will only reflect data related to the filtered opportunities.

2. View Filters (Applied After Running the Report)

Purpose: View filters allow you to further refine the displayed data after the report has been generated, without altering the quantitative data.

How It Works:

  • View filters do not change the total numbers or aggregate data.
  • Instead, they help organize the report view for easier analysis.
  • Example: After running a report, you can use view filters to display only certain profiles based on their names, email, phone number or profile tags but the total shifts and hours will remain unchanged.

Key Difference Summary:

Feature Data Filters View Filters
Applied when? Before running the report After running the report
Affects quantitative data? Yes No
Filters profiles included in the report? Yes No (only changes the displayed view)
Use case example Show shifts & hours only for "Opportunity A" within a date range Hide/display specific names after running the report

Understanding these filters will help you generate more precise reports while allowing flexibility in how you view the data. If you need further assistance, feel free to reach out to Vome Support

    • Related Articles

    • What are the Advanced Filters in the database?

      We provide two (2) advanced filters on your database. 1. We allow you to filter by Activity. This allows you to view the # of shifts and hours completed by volunteers during a given date range. For example, if you want to see how many shifts people ...

    • What are the differences between the Pro and Enterprise plans?

      Vome offers two robust subscription plans—Pro and Enterprise—each tailored to meet the diverse needs of organizations managing volunteers. Below is a detailed comparison to help you understand the distinctions and choose the plan that best suits your ...

    • How do I view new applicants?

      1. Go to My Opportunities from the navigation menu 2. Click on the opportunity that has new applicants 3. On the Recruitment tab, click on View new applicants 4. A pop-up will open including the new applications you've received for the opportunity 5. ...

    • Where can I view my upcoming volunteer shifts or schedule?

      To keep track of your volunteering commitments, Vome provides two convenient ways to view your upcoming shifts: 1. View your next shift on the Dashboard As soon as you log into your Vome account, your Dashboard displays the details of your next ...

    • How do I get a Logged Hours report on Vome?

      How do I get a Logged Hours report on Vome? As an admin, you can access logged hours reports from several areas in Vome, depending on how detailed you want the data to be. Here's an overview of the available options: 1. Shifts & Hours by Profile ...