How do I use Forms on Vome?

How do I use Forms on Vome?

What are the different use cases for creating forms on Vome?
  1. Application, Inquiry, Registration:
    1. Add many different sections on a form to request profile information, emergency contact, medical information, general availability, question responses in various formats, attachments to be uploaded, digital consent, etc.
  2. Surveys, Questionnaires:
    1. Simply add a list of questions when creating a form and nothing else.
  3. Profile Data Gathering and Updating: 
    1. When a form contains profile information field requests, a user can submit the form to updated profile data that will be directly updated in the Vome database without any manual data entry.
    2. List of updatable profile/database by a user form submission: Medical Information, Emergency Contact, Gender, Address, Date of Birth, Age, Phone Number, Profile Picture, Occupation, Bio, Languages, Skills.
    3. For example, have a form titled "Annual Profile Data Update" where you request people's phone number and address to be filled out. Every year, when a user submits this form, their up-to-date phone number and address will be immediately reflected in your database.
  4. Public Shift Calendar:
    1. Read this article to learn more about to use Vome Forms to streamline shift sign ups for events: How can people access a shift calendar even if they're not approved for opportunities?
Although you can create forms in the Forms module for many types of data collection purposes, they are often primary used for recruiting first-time applicants.

How do people arrive to the form to fill it out and submit their response?

There would be 3 ways for volunteers to arrive to this form and submit a response:
1. You can generate a shareable URL for volunteers to arrive directly on the form. 

2. You can make the form public. By doing so, a volunteer would be able to access the form your Vome page. Once you have a single public form, there would be a GET INVOLVED button added to your page, which would show page visitors the list of forms that are made public. Since you can set multiple forms to public visibility, you can build a form for various purposes: individual interest,  group interest, specific events,  different languages, etc.!

3. When you create your various opportunities, you will be able to configure the option recruitment process setting to General application, and then choose any form(s) from your Forms module. If someone is browsing featured opportunities, then clicks on one that has the General application & assign after recruitment workflow , and then clicks on the Apply/Register button, it would bring them to the form (or a list of selectable forms) that you linked this opportunity. In other words, they are not directly applying/registering for the opportunity, as they are being redirected to a general application form.
 You can think of this as a similar process to someone getting to a generals inquiry Google Form from your website! 

Am I getting notified about new submissions?

When creating a new form, you will select an assigned coordinator. This admin user will receive email and app notifications when there's a new form submissions

What type of customizations can I make?

When it comes to the content of your form, you can customize it from top to bottom, in 3 sections:

Section 1: Details

All of the fields below are mandatory
  1. Title: Simply call the form by name (i.e. Volunteer Inquiry Form)
  2. Description: Add a description to give people who arrive to this form more context or instructions.
  3. Cover Photo: Choose your organization's information page cover photo, Vome's default cover photo or upload a custom photo.
  4. Folder: Choose a folder to store the form in (i.e. Volunteer Application Forms)
  5. Assigned coordinator: Select an admin user who will be receiving notifications about new form submissions

Section 2: Content

The fields below are default fields on the form given that each person that submits a form must first become a Vome user and fill out basic profile information that's shared with your organization. Users will not see these fields displayed on the form.
  1. First Name
  2. Last Name
  3. Email
  4. Phone Number
The profile fields below are optional to add to the form's content, but will be mandatory fields once added.
  1. Date of birth
  2. Age: User will input date of birth to calculate age, but only age will be shared
  3. Gender: Choice between male, female, I'd rather not say, and other (opens a text field)
  4. Address: Type and select from dropdown using Google Maps API
Add custom sections to your form. Every added field is mandatory.
  1. Medical information
  2. Emergency contact
  3. General availability
  4. Questions: Choose between various types of response formats, i.e., text, single selection, multi-selection, date.
  5. Attachments
  6. Digital Consent

Section 3: Settings

Below you'll find custom settings to apply to each form
  1. Visibility: Public or Private
    1. If public, the form will be accessible via the GET INVOLVED button on your organization's information page and you can share it via the direct link
    2. If private, the form is only accessible via the private link
  2. Auto-add user to database: Transition form submission data (basic profile information) into the database.
  3. Auto-add user to sequence: Add a user who just submitted a form to a specific sequence (i.e. to streamline them from the application form to an onboarding process).
  4. Limit number of submissions per user: Limit the number of times a user can submit a form.
    1. You can also close the submission portal at any time
  5. Add a custom message: This will be sent via an email notification to the user immediately after they submit the form.


How can I streamline group reservations using Vome Forms?


How can I set up a public shift calendar for quick sign ups?

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