How should I organize recruitment on Vome?
Looking to create a public shift calendar? Read this FAQ article: How can people access a shift calendar even if they're not approved for opportunities?
Looking to create a public shift calendar? Read this FAQ article: How can people access a shift calendar even if they're not approved for opportunities?We offer many different types of ways for you to set up your recruitment workflow. You can choose the process that best works for your team!
We recommend reading through the summaries below to understand whether you would like to recruit new applicants on a general application and/or opportunity-specific application basis.
1. General application & assign after
This is when you want new volunteers to fill out the same general form, regardless of the opportunity for which they would like to register. This process is similar to what you would have on your website - when a volunteer submits the form, you can decide what to do next (i.e. assign them to opportunities and/or shifts). You can then link this general form to your profile and/or opportunities that you create!
This is when you want new volunteers to fill out the same general form, regardless of the opportunity for which they would like to register. This process is similar to what you would have on your website - when a volunteer submits the form, you can decide what to do next (i.e. assign them to opportunities and/or shifts). You can then link this general form to your profile and/or opportunities that you create!
So for example, let's say you build a form titled General volunteer form.
There would be 3 ways for volunteers to arrive to this form and submit a response:
1. You can generate a shareable URL for volunteers to arrive directly on the form. You may want to embed this URL in a button on your website to redirect new applicants to your Vome application form.
2. You can make the form public. By doing so, a volunteer would be able to access the form your Vome profile. There would be a GET INVOLVED button added to your profile, which would show volunteers the list of forms that are made public. Since you can set multiple forms to public, you can build a form for individual volunteers and another for groups of volunteers, create forms in different languages or anything else!
3. When you create your various opportunities on Vome (i.e., Bartender, Driver, Server), you will be able to configure the option Apply first & assign second and then choose the form title general application form. If someone is browsing through your available volunteer opportunities and clicks Register (for any of the opportunities with this option), it would bring them to the form and allow them to submit a response for the general form (i.e., they will not be applying for the opportunity directly and you can assign them to it later.)
There would be 3 ways for volunteers to arrive to this form and submit a response:
1. You can generate a shareable URL for volunteers to arrive directly on the form. You may want to embed this URL in a button on your website to redirect new applicants to your Vome application form.
2. You can make the form public. By doing so, a volunteer would be able to access the form your Vome profile. There would be a GET INVOLVED button added to your profile, which would show volunteers the list of forms that are made public. Since you can set multiple forms to public, you can build a form for individual volunteers and another for groups of volunteers, create forms in different languages or anything else!
3. When you create your various opportunities on Vome (i.e., Bartender, Driver, Server), you will be able to configure the option Apply first & assign second and then choose the form title general application form. If someone is browsing through your available volunteer opportunities and clicks Register (for any of the opportunities with this option), it would bring them to the form and allow them to submit a response for the general form (i.e., they will not be applying for the opportunity directly and you can assign them to it later.)
2. Directly apply to opportunity
Alternatively, you may want prospective volunteers to apply for a specific opportunity. Once a volunteer submits their application for an opportunity, their status for the opportunity will become Pending for the opportunity. If you create a screening checklist for an opportunity (i.e., complete a training session or interview) then they will be immediately assigned to this screening checklist once they submit their registration form. Once an admin approves the volunteer's application for the opportunity, they will be notified that they can begin reserving spots to shifts and/or claim hours for it.
If you prefer to have volunteer register for opportunities directly, we recommend creating Form Templates to avoid needing to create the same form multiple times.
If this sounds like what you are trying to accomplish, read How do I use Templates on Vome?
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