How should I organize recruitment on Vome?
1. Start by building a general application form
Create your first form with recruiting new applicants in mind. Request core profile information, ask screening questions,, request documents, and many more options to choose from!
You can choose to create multiple application forms for various types of applicants (i.e. groups, specific jobs, etc.). Another consideration is to digitize some of your onboarding forms and recreate them as Vome forms that you can share with volunteers to fill out digitally during the onboarding process.
Looking to create a public shift calendar for quick and easy shift sign ups? Read this FAQ article: How can people access a shift calendar even if they're not approved for opportunities?
Create your first form with recruiting new applicants in mind. Request core profile information, ask screening questions,, request documents, and many more options to choose from!
You can choose to create multiple application forms for various types of applicants (i.e. groups, specific jobs, etc.). Another consideration is to digitize some of your onboarding forms and recreate them as Vome forms that you can share with volunteers to fill out digitally during the onboarding process.
Looking to create a public shift calendar for quick and easy shift sign ups? Read this FAQ article: How can people access a shift calendar even if they're not approved for opportunities?2. Publish and share your form
Make your application form public so that it is accessible from the Get Involved button on your organization's info page.
You should embed the link to your application form in a button on your website to redirect new applicants from your website to your Vome form!
3. Choose your recruitment workflow when creating opportunities
In Step #7 of the Setup Checklist, you will be instructed to create opportunities. Each opportunity has it's own recruitment landing page with an Apply (or Register) button. Since each opportunity can have it's own tailored recruitment process, you will be able redirect new applicants to one or more forms of your choice from the opportunity recruitment page.
You can share a link to an opportunity recruitment page so that the new applicant learn more about it before getting redirected to the application form.
There are two (2) distinct recruitment workflows for each opportunity:
- General application funnel (Recommended choice): Here you'll have a choice of redirecting new applicants from the opportunity to any application form(s) in your Forms module.
- Direct opportunity funnel: Here you'll create a custom form for the opportunity which will later be found in the Opportunity Dashboard > Recruitment tab.
4. Here's a diagram to give you a clearer picture with explanations below:
You can share a link to an opportunity recruitment page so that the new applicant learn more about it before getting redirected to the application form.
There are two (2) distinct recruitment workflows for each opportunity:
- General application funnel (Recommended choice): Here you'll have a choice of redirecting new applicants from the opportunity to any application form(s) in your Forms module.
- Direct opportunity funnel: Here you'll create a custom form for the opportunity which will later be found in the Opportunity Dashboard > Recruitment tab.
A. General application funnel:
Each opportunity that has this setting is redirecting interested applicants who are not yet approved for the opportunity to a an application form.
Each opportunity that has this setting is redirecting interested applicants who are not yet approved for the opportunity to a an application form.
This process is similar to what you would have on your website - when a volunteer submits the form, you can decide what to do next (i.e. assign them to an onboarding sequence, opportunities and/or shifts).
You can then link this general form to your organization's information page by making it public.
So for example, let's say you build a form titled Volunteer Application Form.
There would be three (3) ways for people to arrive to this form and submit a response:
1. You can generate a shareable URL for people to arrive directly on the form. You may want to embed this URL in a button on your website to redirect new applicants to your Vome application form.
2. You can set the form's visibility to Public. By doing so, any visitor on your organization information page would be able to access the form via the GET INVOLVED, which would show the visitor a list of public forms to choose from. Since you can make an form public, you can choose to build different inquiries for different programs, individuals vs. groups, different languages, etc.!
3. When you create your various opportunities, you will be able to configure the option General application funnel and then choose the form title Volunteer Application Form (from the example above). If someone is browsing through your available opportunities and clicks Apply or Register, it would redirect them to the general application form (i.e., they will not be applying for the opportunity directly and you can assign them to it from the Forms module where you will receive their submission, or later on from the database.
There would be three (3) ways for people to arrive to this form and submit a response:
1. You can generate a shareable URL for people to arrive directly on the form. You may want to embed this URL in a button on your website to redirect new applicants to your Vome application form.
2. You can set the form's visibility to Public. By doing so, any visitor on your organization information page would be able to access the form via the GET INVOLVED, which would show the visitor a list of public forms to choose from. Since you can make an form public, you can choose to build different inquiries for different programs, individuals vs. groups, different languages, etc.!
3. When you create your various opportunities, you will be able to configure the option General application funnel and then choose the form title Volunteer Application Form (from the example above). If someone is browsing through your available opportunities and clicks Apply or Register, it would redirect them to the general application form (i.e., they will not be applying for the opportunity directly and you can assign them to it from the Forms module where you will receive their submission, or later on from the database.
B. Direct opportunity funnel:
Alternatively, you may want prospective candidates to apply for a specific opportunity. Once a user submits their inquiry form for an opportunity, their status for the opportunity will become Pending for the opportunity (unless "Auto-approve new applicants" is enabled. Learn more).
If you add screening checklist items for an opportunity, the user will be immediately assigned to the screening checklist once they submit their inquiry form. Once a user is approved for the opportunity, they will be notified that they can begin reserving spots to shifts and/or submit hour claims for it.
If you prefer to have users apply or register for opportunities directly by filling out the same exact inquiry form content, we recommend creating Form Templates to avoid needing to create the same form time and time again, for each opportunity.
If this sounds like what you are trying to accomplish, read How do I use Templates on Vome?
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